How to Work as a Document Controller in Qatar? Get Tips from this Outsourcing Service in Qatar

  • 2 months   ago
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The Document Control is a profession and a job role. It exists all over the world and it is not to be confused with Electronic Document Management Software packages, or the use thereof.

This occupation, also known as “Document Controller” is now implemented in a wide range of industries. In fact, there are many job opportunities in Qatar now for this position.

A person employed in this job is in charge of the control and of the daily management of documents on a project, in a department, or in a company.

Simply put: We could define DC jobs as organizing documents, data and information in a consistent, standardised and controlled manner.

This work involves a set of measures taken to regulate the preparation, review, approval, release, distribution, access, storage, security, change, or disposal of documents. In short, it is everything about documents!

If you want to work as a Document Controller in Qatar but don’t know where to start, contact this outsourcing service in Qatar that has expertise in recruiting DC specialists in the country.

Here are other definitions of a Document Control specialist:

• A Document Controller is responsible for the timely, accurate and efficient preparation and management of documents.

• Document controllers maintain project documents. They ensure that accurate information is distributed throughout an organisation, on time, to the people who need it. 

• They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.

Definitions

• A Document Controller should be highly organized and work well in fast-paced environments. 

• Their communication skills should be excellent and they must be able to multitask. 

• Reliability and attention to detail are also important traits. 

• The role ensures that documentation available at official points of use within an organisation is trusted by its users and contains up-to-date, reliable, checked and formally approved information.

• Document Controllers manage and oversee documents for a particular project or for an entire organization.

• They ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.

• They may work as part of a documents 

Is it an office based job?

The Document Control profession can actually be very varied. DCs can work both in an office or on site, depending on their companies’ requirements.

Find out more Document Control jobs in Qatar near you!

Qualifications

There are no official qualifications that are required to become a Document Controller, however the following are recommended:

• Proven work experience as a Document Controller or similar role

• Familiarity with project management

• Basic knowledge of labor and corporate law

• Knowledge of Electronic Document Management Systems (EDMS)

• Proficient typing and editing skills

• Data organization skills

• Attention to detail

• BSC degree in Project Management or relevant field

• Considerable experience in managing quality documentation functions in an ISO certified environment.

• In-depth knowledge of quality management operations, photovoltaic cell, module production & testing.

• Hands-on experience with web-based tools, MS Outlook, WORD, Excel and PowerPoint

• Proficiency in leading teams across the fast paced manufacturing sector

Skills

In addition to the above qualifications, there are also some desirable skills that will help you be a successful Document Controller candidate. Employers usually look for following skillset:

• Proficient in computer software programs such as, word processors, spreadsheet programs, and database systems

• Basic analytical experience

• Proficient typing skills

• Data organization and storage knowledge

• National Vocational Qualifications (NVQ)

• Knowledge of ASITE, BIW, 4projects or any other document control system

• IT skills in MS office including outlook, excel and word. 

• Good attention to detail

• The ability to multitask

• Highly organised

• Excellent communication skills

• Proficient typing skills

• Minute taking

Responsibilities

What are the duties and responsibilities of a Document Controller?

• Numbering and identification of documents

• Quality and compliance checks on documents

• Filing and organization of documents (both electronic and / or hardcopies)

• Control over documentation modification, distribution, issuance (as per procedure) during its whole life cycle

• Maintenance of a list (register) of applicable documents

• Distribution of documents to relevant people / organisations

• Progress reporting on the documents status / maintaining KPIs (Key Performance Indicators)

• Set up, copy, scan and store documents

• Check for accuracy and edit files, like contracts

• Review and update technical documents (e.g. manuals and workflows)

• Distribute project-related copies to internal teams

• File documents in physical and digital records

• Create templates for future use

• Retrieve files as requested by employees and clients

• Manage requests for documentation

• File documents in physical and digital records and ensure appropriate storage

• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date

• Liaise with and distribute project related information with all levels of the project team and potentially external parties

• Manage the processes around documentation within the organisation

• Maintain confidentiality around sensitive documentation

• Prepare ad-hoc reports on projects when required

• Train employees on the correct way to create and fill out company documents

• Maintain confidentiality around sensitive information and terms of agreement

• Facilitate submission of all documents to respective departments through regular audits on corporate documents

• Evaluate and Validate all documents to enable document control

• Ensure adherence to established operating procedures during documents submission

• Implement submission of all documents within time and quality parameters

Salary Packages

How much does a document controller earn in Qatar? 

The salary of a DC varies across the country and is very dependent on the experience of the candidate. Typical salary ranges from 3,500 QAR to 6,000 QAR or more depending on the experience and position.

How to become a document controller in Qatar?

There are several routes to becoming a Document Controller. You can gain the qualifications to help you on your career path to being a document controller by completing an apprenticeship or finishing a university or college course.

Explore some options to find out which is the right one for you. Although some of them have certain qualification requirements, many employers are more interested in candidates who are enthusiastic, willing to learn, and able to follow instructions.

Find Document Control jobs in Doha and other positions now hiring. Submit your CV today and land your dream job!

Where to apply for a document controller position in Qatar?

In the construction industry, document controllers work with technical documents like blueprints and reports. They sort and store electronic and hard copy documents for designers, surveyors, architects and other colleagues.

Document Controllers mainly work in industries involving design, engineering, construction / fabrication / manufacturing and/or operations, such as (but not limited to): aviation, nuclear & power plants, oil and gas, mining, renewable energy, construction, rail, infrastructure, pharmaceutical, architecture, defence, food and beverages, medical devices, manufacturing, etc.

A growing number of industries are now adopting Document Control, especially in controlling documentation, information and data.

What are the possible career evolutions in this job?

 Typically, the Document Control professional starts as a Document Controller (or junior Document Controller) and evolves to a Senior position.

It is then possible to evolve again to a Lead position (involving leading a team of Document Controllers) or even to a Document Control manager position.

Looking for the best recruitment agency in Qatar? Partner with B2C Solutions for all your hiring needs. Get in touch with them by sending an email to business@b2c-solutions.com.

If you are a job seeker or actively looking for an immediate job, drop your CV to jobs@b2c-solutions.com.

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